| A signed copy of this document must be part of any agreement between Sheila Williams and your group. ALL requested information must be filled out, signed by authorized personnel, and returned to Sheila Williams no later than 60 days prior to Sheila's departure for your venue. |
This is to confirm our verbal agreement that Sheila Williams will present Lecture, Workshops, and/or Classes for:
Organization /Guild name:_____ _________ _________ __________ _________________
Address: _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
Phone: _____ _____ ___ FAX:_____ _____ ____E-mail:_____ _____ ____Web site: _____ _____
to be held on (dates) _____ _____ _____ _____ _____ _____ _____ _____ _____
Fees are as follows (as of 1 January 2012):
Brochures: If organization/Guild will be publishing a brochure for the event that will be sent to the students/attendees. Sheila must be provided a copy of this brochure. Sheila must also be provided with copies of any additional information or brochures sent to students, regarding her classes/workshops or lectures.
SALES: In Sheila's workshops and lectures a number of items will be available for sale to interested students. The Guild/organization/Classes and/or Workshop will not expect to collect any commission on these sales. They are simply available for sale to interested students. These items may include:
As part of the Class/Lecture/Workshop Sheila will talk about these items. Sheila will not spend class time selling them. Sheila will, however, answer student questions about these items if asked during the event. The items will be made available for sale to interested students during breaks and at the end of the event.
EQUIPMENT NEEDED FOR LECTURES
Additional equipment requirements:
Workshops requested
Please fill in ALL of the requested information below,
including:
date, street address, zip code, and phone # and time
Title of
workshop(s)______________________________________________
date(s):
__________________ time: __________________
location: please include address (including zip code) & Home and Cell Phone Numbers _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
Title of
workshop(s)______________________________________________
date(s):
__________________ time: __________________
location: please include address (including zip code) & Home and Cell Phone Numbers _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
Title of
workshop(s)______________________________________________
date(s):
__________________ time: __________________
location: please include address (including zip code) & Home and Cell Phone Numbers _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
Supply lists available by clicking on the links at the bottom of each workshop description
Lecture(s) requested
Title of lecture(s)______________________________________________
date(s):
__________________ time: __________________
location: please include address (including zip code) & Home and Cell Phone Numbers _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
Title of lecture(s)______________________________________________
date(s):
__________________ time: __________________
location: please include address (including zip code) & Home and Cell Phone Numbers _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
Travel arrangements will be made by Sheila Williams or the travel agent of the organization / guild, with Sheila's agreement on dates of travel, routes, airline etc. (Southwest Airlines is preferred whenever possible).
In order to secure the most economical air transportation, Sheila must be provided with all necessary information about exact dates and times of workshops and other events at least 90 days prior to the first scheduled event on the trip which includes your events. Please keep in mind that you may not be the first group on her itinerary, and you may be required to provide this information more than 90 days prior to your events. If your failure to provide this information results in increased travel expenses, your group will be solely responsible for paying the difference in cost.
EXPENSES: All travel expenses will be borne by the guild /organization. These expenses include:
LODGING: Name of hotel or
motel:_____________________________________________________
Street
address:
________________________________________________________________________
City
and Zip Code:
_____________________________________________________________________
Phone:
_________________________________ Reservation
# ___________________________________
AGREEMENT OF PROGRAM CHAIR TO DISTRIBUTE THIS INFORMATION: The program chairperson understands that he/she may not be the person doing airport pickups, preparing meals, and setting up class and lecture rooms. Therefore, the program chairperson agrees to pass on the information contained in this Confirmation of Understanding to all of the group members, hostesses and caterers, etc. in charge of these activities.
If Sheila travels with her husband Raymond Donegan. The guild/organization will not be responsible for his expenses. In the case of hotels that have an extra charge for a second person in the room, Sheila will pay all extra charges.
CANCELLATIONS:
The Organization may cancel a workshop 30 days prior to an event due to insufficient enrollment at any time prior to the purchase of non- refundable airline tickets, or any other expenses incurred by Sheila Williams. If a Lecture or workshop is canceled due to insufficient enrollment, Sheila Williams must be notified before incurring any expenses. If a workshop is canceled after the purchase of airline tickets, the guild will be responsible of paying for the tickets. If a workshop is canceled, and coming to your group for fewer workshops or lectures than originally agreed upon in this contract will cause economic hardship for Sheila Williams, she reserves the right to cancel the remainder of the contracted workshops / lectures. If your workshop cancels in the middle of a multi-venue tour, your group will be responsible for covering Sheila's daily minimum fee of $700.00.
Other workshop / lecture commitments made by Sheila Williams in your area on this same trip, shall be cleared with the guild /organization representative, with travel expenses to be shared if other teaching venues are included in my travel itinerary.
Sharing Expenses: When expenses are shared by several groups, expenses will be split for groups having similar programs. If groups sharing expenses will have disproportionately more or disproportionately less events than other groups, expenses will be apportioned fairly. Each group will be charged a percentage of total airfare, parking, tolls, and mileage, as well as meals, and lodging on rest and travel days. Individual groups will be responsible for lodging and meals on the days I am working for them. In order to simplify accounting, current IRS Per Diem Rates will be assessed for meals.
A signed copy of this letter of understanding must be returned to Sheila Williams before a firm commitment can be made.
If your group would like to reserve future dates, but has not yet booked a venue or made decisions on which workshops to schedule, a copy of the this agreement can be use as a preliminary agreement on dates to reserve the time in Sheila's schedule. A completed copy of this contract must subsequently be forwarded at a later date and at least 60 days before the scheduled workshops/lectures. Contracts that have not arrived by 60 days prior to the scheduled dates are subject to cancellation by Sheila. Airline tickets will not be purchased until a contract is completed.
The Guild/Organization will provide the name of a second person in your organization who can be contacted in the event that the organizer/program chair is not available.
I have read the above letter of agreement, and I understand and agree to it's terms:
Guild / Organization Representative
Name: (printed) _____ _____
_____ ______ _____ _____ _____ _____ _____ __ _____ _____ __
Address: _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
_____ __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ ___
_____ __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
____ _
Phone:_____ _____ _____ _____ _____ FAX:_____ _____
_____ _____ _____
E-mail:: _____ _____ _____ _____
_____Website: _____ _____ _____ _____ _____
Signature:_____ _____
_____ ______ _____ _____ _____ __________ _____ _____ _____ __ date _____
Second person in your group who can be contacted:
Name:
(printed) _____ _____ _____ ______ _____ _____ _____ _____ _____ __
Address: _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
_____ __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ ___
_____ __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
____ _
Phone:_____ _____ _____ _____ _____ FAX:_____ _____
_____ _____ _____
E-mail:: _____ _____ _____ _____
_____Website: _____ _____ _____ _____ _____
Teacher /
Lecturer ____________________________________ Date _ ____
____
Sheila Williams
P.O. Box 891085
Temecula, CA, USA
Phone: 951-302-9864
Fax: 951-302-9864
sheila@sheilawilliams.com
Website: http://www.SheilaWilliams.com