This is to confirm our verbal agreement that Sheila Williams will present workshops) and/or lectures) for: 

Conference / Guild name:_____ _________ _________ __________ _________________

Address:   _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ 

Phone:   _____ _____ ___ FAX:_____ _____ ____E-mail:_____ _____ ____Web site: _____ _____ 

to be held on dates) _____ _____ _____ _____ _____ _____ _____ _____ _____

Fees are as follows (as of 1 January 2007):

• Lectures:  $275.00 with workshop / $375.00 for lecture only.
• Six Hour Classes/Workshops and multi day classes/workshops:  $475 per day for up to 20 students. Additional students may be added for an additional fee of $20.00 per student, per day, up to a maximum of 30 students,  providing the classroom accommodations are adequate. (See classroom requirements below).
• Four Hour Workshops & Seminars: $375.00 for each class, for up to 20 students per class. Additional students may be added for an additional fee of $20.00 per student, per class, up to a maximum of 30 students,  providing the classroom accommodations are adequate. (See classroom requirements below). 2 Four hour sessions may be scheduled in a single day with a two hour break between all sessions.
• A Two or Three Hour Workshop/Seminar: $325.00 for each class, for up to 20 students per class. Additional students may be added for an additional fee of $20.00 per student, per day, up to a maximum of 30 students,  providing the classroom accommodations are adequate. A Two or Three Hour Class/Workshop must be combined with other classes and /or lectures to equal a minimum of $600.00 per day. A two hour break between all sessions. NOTE: Two - 3 hour classes and an evening lecture may be scheduled in a single day with at least one - two hour break between all sessions.
  
• A non-refundable deposit of $100 for Lectures and $200 for Workshops is due 90 days prior to lecture or workshop dated with a signed copy of this agreement/contract. This amount will be deducted from the lecture and/or workshop fee.
• $20 Computer Rental Fee for all Students using Lab Computers that I supply in the San Diego/Los Angeles Area only. All Rental Fees are payable to the Instructor before Class or Workshop begins, unless other arrangements are made with host.
• Depending on the type of Classes/Workshop there will also be a one time $150 computer lab set up fee if local Computer Lab is used to ensure lab is set up properly and install software programs for class. Host should allow at least one additional day for this.
• All Fees are payable at the end of last day of classes/workshop by check.

Conferences: If you will be publishing a brochure for your conference or event which will be distributed to Sheila's students. Sheila must be provided with a copy of this brochure at the same time it is sent to students.  Sheila must also be provided with copies of any additional information or brochures sent to students, regarding her workshops or lectures.

SALES: In Sheila's workshops and lectures a number of items will be available for sale to interested students. The guild/conference/Classes and/or Workshop will not expect to collect any commission on these sales. They are simply available for sale to interested students. These items may include:

• Quilting Software Programs
• Block Programs
• Books
• Foundation Piecing Programs
• Instructional Books and CDs

Sheila will not promote the sale of these items during the class, nor will she spend class time selling them. Sheila will, however, answer student questions about this items if asked during the event. The items will be made available for sale to interested students before, during breaks and after event.

• Preferred Classroom Table Setup: Four tables in "U" shape with Computer screens facing the middle of the "U"
  
• It is preferred that an Projection screen be made available for all classes and workshops. (Can be OPTIONAL)
• Space that can be easily darkened for showing slides and better viewing of computer screens. (if slides will be shown)
• One table for display and one additional table for demonstration for instructor.
• Table space with enough room for three students to work at a computer.
• Outlets and electrical capacity to support Computers. Access to the circuit breaker box is very important in case this is miscalculated. (DO NOT IGNORE THIS REQUIREMENT) 
• Room must have adequate lighting and ventilation
• Sufficient time and access must be allowed for Sheila to install software on to organization supplied computers
• All updates to software must be included during installation
• If organization provides all computer equipment, contact must be made with Sheila about computer requirements 30 days prior to workshop dates AND before contract is signed for computer equipment. Contract should include operating system, RAM, Quilting Software Installation , technical support availability, etc.
• If organization provides computers and Sheila provides software, all software must be removed from rented computers 1 hour after last class with Sheila present for the uninstall process. This is per an agreement with software companies and Sheila.
• One person to act as classroom assistant at the beginning and at the end of each class/seminar/workshop.

Additional equipment requested if available:

• Easel with paper and markers (Can be OPTIONAL)
• Projection Screen (Can be OPTIONAL)
• Organization supplied Computer Lab Setup (see note above)

Pen

Notebook

Quilting Software Manual

1 Empty, Formated Floppy Disk

Paper Clips (different colored ones work best)

Highlighter to mark manual

Computer Eye Glasses ( if you wear them)

List of questions

Snack/Lunch

If Student brings own computer to class Quilting Program must be installed prior to class.

Student's personal computer must be in good working order.

No Technical Support for personal computers will be provide during class.

Students must also understand that this will not be a basic computer class, they must have good working knowledge of their computers prior to the class.

For students bring their own laptops it is recommended that they attach a standard mouse for the class. The touch mouse will slow the students down during the class. Packing a "long" surge protector and/or extension cord is highly recommended.
Students bringing their own computers must have all software programs installed on computer prior to class, to include all software updates. If assistance is required to install software, an installation charge of $35 (standard rate for installation) will apply per installation per student. To be paid directly to Instructor. Arrangements must be made prior to class so as not to take up class or workshop time for this installation.

Workshops requested
Please fill in ALL of the requested information below, including:
date, street address, zip code, and phone # and time

Title of workshop(s)______________________________________________
date(s): __________________ time: __________________

location: please include address (including zip code) & phone # _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ 

Title of workshop(s)______________________________________________
date(s): __________________ time: __________________

location: please include address (including zip code) & phone # _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ 

Title of workshop(s)______________________________________________
date(s): __________________ time: __________________

location: please include address (including zip code) & phone # _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ 

Supply lists available by clicking on the links at the bottom of each workshop description

Lecture(s) requested

Title of lecture(s)______________________________________________
date(s): __________________ time: __________________

location: please include address (including zip code) & phone # _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ 

Title of lecture(s)______________________________________________
date(s): __________________ time: __________________

location: please include address (including zip code) & phone # _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ 

Travel arrangements will be made by Sheila Williams or the travel agent of the conference / guild, with Sheila's agreement on dates of travel, routes, airline etc. (Southwest Airlines is preferred whenever possible). 

In order to secure the most economical air transportation, Sheila must be provided with all necessary information about exact dates and times of workshops and other events at least 90 days prior to the first scheduled event on the trip which includes your events.  Please keep in mind that you may not be the first group on her itinerary, and you may be required to provide this information more than 90 days prior to your events.  If your failure to provide this information results in increased travel expenses, your group will be solely responsible for paying the difference in cost.

EXPENSES:  All travel expenses will be borne by the guild /conference. These include:

• Round trip air fare
• Mileage to be paid at current IRS rate
• Highway tolls
• Transportation to Airport
  • Parking at San Diego and LA Airport ($30.00 per day - subject to change)
    and/or
  • Limo to and from Sheila's home:  (approximately $75.00 each way. Price subject to change.)
    and/or
  • Mileage and tolls if Sheila drives her perrsonal vehicle to San Diego Airport.  (80 miles round trip).
    
• When flying or driving to workshops, Sheila will expect the group or groups to pay or share the economy airfare to your location) or the mileage (mileage to be paid at current IRS rate) whichever is less.
  
• At workshop location:
  
  • Ground Transportation: Arrangements will be made by the guild/conference to meet Sheila Williams at airport locations with a vehicle adequate to handle three large (70 pound/ 40 kilo) suitcases. Remember we will be lifting them in and out, so no small cars.
    
  • Lodging in a private room in a hotel, motel, or dormitory (if held on a university campus) (no private homes) Sleeping rooms must be free of pet hair and cigarette smoke. Food must be available in or near the lodging.
    
  • Meals:  Meals provided by a guild member, or conference caterer must be free of
    • ALL Dairy Products
    • NO MSG

• Extra Days:  If Sheila need's to spend extra time at your location in order to save the guild or conference money on air fare your guild/conference will be responsible for all expenses on these extra days. 
• If  Sheila will be in your area for extra days in order for your group to share expenses with other groups in your area, the guild / conference will be responsible for sharing all expenses on these extra days with the other groups involved.
• Sheila will have at least one day of rest after six days of teaching and traveling before teaching additional workshops.  Your guild/conference will be responsible for expenses on these days.  These expenses may be shared by other groups in the event that this is a multi-group tour.

LODGING: Name of hotel or motel:_____________________________________________________
Street address: ________________________________________________________________________
City and Zip Code: _____________________________________________________________________
Phone: _________________________________Reservation #___________________________________

AGREEMENT OF PROGRAM CHAIR TO DISTRIBUTE THIS INFORMATION: The program chairperson understands that she may not be the person doing airport pickups, preparing meals, and setting up class and lecture rooms. Therefore, the program chairperson agrees to pass on the information contained in this Confirmation of Understanding to all of the group members, hostesses and caterers, etc. in charge of these activities.

If Sheila travels with her husband Raymond.  The guild will not be responsible for his expenses.  In the case of hotels that have an extra charge for a second person in the room, Sheila will pay all extra charges.

CANCELLATIONS:
The Guild may cancel a workshop due to insufficient enrollment at any time prior to the purchase of non- refundable airline tickets, or any other expenses incurred by Sheila Williams.   If a workshop is canceled due to insufficient enrollment, Sheila Williams must be notified before incurring any expenses.  If a workshop is canceled after the purchase of airline tickets, the guild will be responsible of paying for the tickets.  If a workshop is canceled, and coming to your group for fewer workshops or lectures than originally agreed upon in this contract will cause economic hardship for Sheila Williams, she reserves the right to cancel the remainder of the contracted workshops / lectures. If your workshop cancels in the middle of a multi-venue tour, your group will be responsible for covering Sheila's daily minimum fee of $700.00.

Other workshop / lecture commitments made by Sheila Williams in your area on this same trip, shall be cleared with the guild / conference representative, with travel expenses to be shared if other teaching venues are included in my travel itinerary.

Sharing Expenses: When expenses are shared by several groups, expenses will be split for groups having similar programs.   If groups sharing expenses will have disproportionately more or disproportionately less events than other groups, expenses will be apportioned fairly.  Each group will be charged a percentage of total airfare, parking, tolls, and mileage, as well as meals, and lodging on rest and travel days.  Individual groups will be responsible for lodging and meals on the days I am working for them.  In order to simplify accounting, a $25.00 per diem will be assessed for meals on days when they are not provided by your group.

A signed copy of this letter of understanding must be returned to Sheila Williams before a firm commitment can be made.  

If your group would like to reserve future dates, but has not yet booked a venue or made decisions on which workshops to schedule, a copy of the this agreement can be use as a preliminary agreement on dates to reserve the time in Sheila's schedule.  A completed copy of this contract must subsequently be forwarded at a later date and at least 60 days before the scheduled workshops/lectures. Contracts that have not arrived by  60 days prior to the scheduled dates are subject to cancellation by Sheila.  Airline tickets will not be purchased until a contract is completed. 

The Guild/Conference will provide the name of a second person in your organization who can be contacted in the event that the organizer/program chair is not available. 

I have read the above letter of agreement, and I understand and agree to it's terms:

Guild / Conference Representative

Name: (printed) _____ _____ _____ ______ _____ _____ _____ _____ _____ __   _____ _____ __

Address: _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____

_____ __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ ___

_____ __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ ____  _

Phone:_____ _____ _____ _____ _____ FAX:_____ _____ _____ _____ _____

E-mail:: _____ _____ _____ _____ _____Website: _____ _____ _____ _____ _____

Signature:_____ _____ _____ ______ _____ _____ _____ __________ _____ _____ _____ __ date _____ 

Second person in your group who can be contacted:

Name: (printed) _____ _____ _____ ______ _____ _____ _____ _____ _____ __

Address: _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____

_____ __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ ___

_____ __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ ____  _

Phone:_____ _____ _____ _____ _____ FAX:_____ _____ _____ _____ _____

E-mail:: _____ _____ _____ _____ _____Website: _____ _____ _____ _____ _____

Teacher / Lecturer____________________________________     date_ ____ ____

Sheila Williams
P.O. Box 891085
Temecula, CA, USA
Phone: Contact me by E-mail and I'll send you my phone number
E-mail: sheila@sheilawilliams.com
Website: http://www.SheilaWilliams.com
Phone Number: 951-302-9864